Position Summary

Led by the Events and Sales Manager and working closely with the Events and Corporate Sales Associate, Events Coordinators are integral to individual events at The Contemporary Jewish Museum (The CJM), serving as a primary onsite point-of-contact on a day-of-event basis to deliver successful event experiences for guests and clients. Responsibilities of the Events Coordinator include, but are not limited to, coordinating internal and external (vendor/client) logistics; assisting with event execution; communicating across security, janitorial, and front of house functions; and ensuring compliance with The CJM policies.

The successful individual in this role will provide a high level of customer service and will enthusiastically promote The CJM as a cultural and community setting.

Position Title: Events Coordinator

Department: Operations

Reports To: Events and Sales Manager

Status: Temporary, Part-Time, Non-Exempt

Date: March 2019

Essential Job Responsibilities
  • Acts as principal contact on the day of the event for groups or individuals renting The CJM for special events.
  • Provides onsite supervision and logistical execution of corporate, private, and internal events, acting as a liaison to rental clients.
  • Ensures any pre and post-event load-in and preparation is managed in a safe and timely manner, compliant with The CJM’s internal policies and procedures.
  • Reviews and periodically checks floor plan set-ups, catering coordination, audio-visual assistance and any other staffing requirements or production goals set forth by our clients.
  • Oversight of third party vendors and their compliance with The Museum’s electrical, insurance, license and permit requirements.
  • Ensures client and vendor compliance with the specific contractual obligations including timely load-ins, event duration and any other special measure outlined and agreed to by The CJM and clients.
  • Coordinates operations, audio-visual, and security services on the event day.
  • Acts as liaison to Museum staff, ensuring visibility onsite at all time, responding in a timely fashion to radio requests, and stationing oneself centrally before, during, and after events.
Minimum Qualifications
  • At least one year event management experience and/or site management experience preferably at a cultural institution.
  • Experience working corporate and private events including meetings, cocktail parties, and sit down dinners. Only qualified candidates with proven experience will be considered.
  • Commitment to the mission and core values of The CJM.
Knowledge, Skills, and Abilities
  • Detail-oriented and highly professional interpersonal and communications skills.
  • Ability to work independently and in a team setting.
  • Ability to problem-solve and work under pressure and time constraints.
  • Proactive and positive attitude in working with others.
  • Ability to work nights and weekends.

Send cover letter and resume to:

The Contemporary Jewish Museum
Please indicate “Events Coordinator” in the email subject line.

The Contemporary Jewish Museum is an Equal Opportunity Employer.

Pursuant to the San Francisco Fair Chance Ordinance, The CJM will consider for employment qualified applicants with arrest and conviction records.